Tasks

Tasks provide a smooth and organized project management methodology. The tasking system of a project is open to Developers, Contributors and Auditors with permissions to the project.

Using Tasks

The Related Tasks dialog shows a document’s related tasks, along with their status, assignee, priority, tags, comments and system audit trail. It is available from the Project Manager by using Project Manager > Home > Tasks, or it can be opened for the active document using Home > Tasks. Additionally, the dialog can be opened for any document in the project using the context menu of the project tree.

The number of open tasks is indicated next to the document name in the outline tree of the project pane. If any of the tasks are assigned to the active user, the number will appear in bold.

All tasks in a project are displayed in the Tasks widget of the project dashboard along with their details, where they can be filtered in various ways. An aggregation of tasks from all available projects is available in the Tasks widget of the Composica dashboard.

Users involved in tasks (the opener and the assignee) also receive email notifications for changes being done, tasks being completed and comments being added.

Adding Tasks

  1. Open the Related Tasks dialog.
  2. Press the Add button and enter the task description in the Task area.
  3. Use the related fields to assign the task to a team member, set its priority and assign tags to it.
  4. Comments can be added to the task by writing them in the Add Comment area and pressing the OK button to append them to the Comments area.
  5. Press OK to commit your changes.

Editing Tasks

  1. Open the Related Tasks dialog.
  2. Select the task from the tasks list and perform the desired changes.
  3. When the task is complete, change its status by pressing the Close button.
  4. To remove the task, use the Remove button.
  5. The system keeps an audit trail of any committed changes made to the task. To view this trail, check the System option under the Comments area.
  6. Press OK to commit your changes.

Review Notes

Tasks can also be added by reviewers using the review interface. In the context of review, these are referred to as “review notes”, but these are added as normal tasks under the document. Comments under the task can be used to communicate with the reviewer. As long as the review is still active, a reviewer will be notified of any comments added under a task, but not of other changes made to the task.

A task is only shown to reviewers if it the Show to Reviewers checkbox is checked. A task added as a review note will have it checked by default, but can be hidden from review by a developer. Similarly, a normal task added by a developer can be exposed to reviewers by toggling this checkbox.

Under the comments, review notes will list the view or translation the note has been added under, if relevant. Additionally, the user agent identifying the browser and platform used by the reviewer will be listed, as it can assist in identifying specific issues.

When adding a review note, the reviewer can choose to associate it with a “zone”, which marks a specific region on the screen, to help clarify specifically what the review note is referring to. Use the Show Related Zone button to open a snapshot of the document with the relevant zone highlighted.

Task Reports

Different task reports can be generated for a complete overview of the development process.

The Tasks Report dialog is available via Project Manager > Manage > Tasks Report, the Tasks tab in the dashboards, and using the Tasks Report button in the Related Tasks dialog.

Task reports can be generated for the scope of the project or for all available projects, and the results can be displayed and filtered in various ways.